Membership Benefits for Early Birdie Golf Networking Ltd:

1. Members of "Early Birdie Golf Networking Ltd" gain access to their designated group's monthly Early Birdie networking event, held at The Canons Brook Golf Club.
2. Additional benefits, as outlined in the "Early Birdie Golf Networking Ltd" Benefits document, are extended to members.

Membership Policies for "Early Birdie Golf Networking":

1. Membership with "Early Birdie Golf Networking Ltd" does not include membership rights at Canons Brook Golf Club. The hosting venue may be changed by "Early Birdie Golf Networking Ltd" without prior notice, due to circumstances beyond our control.
2. Networking events require appropriate golf attire to be worn by all participants.
3. In the event of a scheduled golf meeting being cancelled or suspended due to bad weather or course conditions, "Early Birdie Golf Networking Ltd" will not refund or credit the membership charge for that specific event. However, networking activities will proceed as planned. The decision to cancel golf will be made in consultation with the Canons Brook Golf Club, and efforts will be made to reschedule the meeting if a minimum of 7 days' notice is given regarding anticipated course conditions. However, the availability of golf cannot be guaranteed.
4. Members intending to terminate their membership with "Early Birdie Golf Networking Ltd" must provide a written notice of three months. Failure to comply with the 3-month notice period will result in penalty charges being applied.
5. If monthly payment is not received by "Early Birdie Golf Networking Ltd" on the 1st of the month, membership will be immediately suspended. In such cases, the 3-month notice payment to "Early Birdie Golf Networking Ltd." will also be required.
6. Suspension of "Early Birdie Golf Networking Ltd" Business Membership can be arranged by informing us of the expected return date in writing at info@earlybirdienetworking.co.uk. Please note that the return date can be changed if circumstances require it later. To complete the suspension process, the next 3 membership payments will be collected as a deposit, credited to your account, and applied against future membership fees upon your return.
7. Members are responsible for reporting any concerns about the suitability of a visitor or guest to "Early Birdie Golf Networking Ltd" before approving their membership. In the absence of complaints, "Early Birdie Golf Networking Ltd" assumes consent.
8. "Early Birdie Golf Networking Ltd" Business reserves the right to revoke membership in the event of issues relating to a member's business practices.
9. Members are expected to adhere to the code of behaviour. Violations may result in suspension or expulsion from "Early Birdie Golf Networking Ltd." Certain behaviours, such as lewd acts, abusive behaviour, public intoxication, arrest, and unlawful activities, may lead to immediate suspension and, upon investigation, permanent expulsion from "Early Birdie Golf Networking Ltd," with forfeiture of dues.
10. "Early Birdie Golf Networking Ltd" has the right to terminate the membership of any member who fails to comply with the policies and/or Code of Ethics of the organisation and Canons Brook Golf Club.
11. "Early Birdie Golf Networking Ltd" Business cannot be held responsible for a member's behaviour or the resulting consequences. Any witnessed violation of the law should be directly reported to the relevant authorities.
12. Members are not permitted to use "Early Birdie Golf Networking Ltd" Business materials, except those authorized by the organisation.
13. The "Early Birdie Golf Networking Ltd" Business member is fully responsible for any damage caused to club property, including golf carts.
14. Members and guests of "Early Birdie Golf Networking Ltd" Business must ensure they have adequate golf insurance coverage.
15. Members acknowledge that participating in golf carries inherent risks of physical harm and, by joining "Early Birdie Golf Networking Ltd" Business, waive any claims against the organisation for injuries sustained on the golf course.
16. "Early Birdie Golf Networking Ltd" Business is not liable for any purchases made by members from fellow members or through referrals provided by "Early Birdie Golf Networking Ltd" Business members. Members should exercise due diligence, care, and lawful attention when making such purchases.
17. The cost of additional food and drink during events is the personal expense of members.
18. The policies of "Early Birdie Golf Networking Ltd" Business are subject to change.

Code of Conduct Overview: Early Birdie Golf Networking Ltd is committed to fostering equality, diversity, and a respectful environment for all members. We strictly prohibit bullying, harassment, victimization, and discrimination, valuing individual differences.

General Code of Conduct:

1. Members are expected to adhere to the Early Birdie Golf Networking Ltd Code of Conduct and report any breaches to the organisation.
2. Members must act in the best interest of the community, engage in fair business dealings with fellow members and referrals, and maintain ethical standards.
3. Members should uphold the organisation's reputation and avoid actions that could bring disrepute.
4. Members should respect alternative viewpoints, provide constructive criticism privately, and refrain from harming others' reputation or employment.
5. Public criticism of other members or their businesses is not allowed.
6. Complaints of bullying, harassment, victimisation, or discrimination will be taken seriously and handled according to our Dispute Resolution and Disciplinary Policies.

Bullying & Harassment Code of Conduct:

1. Harassment includes uninvited conduct related to a "protected characteristic" that violates dignity or creates an offensive environment. Bullying refers to behaviour that leaves the victim feeling threatened or upset.
2. Engaging in harassment, bullying, threatening complainants, retaliating against complainants, making malicious allegations, or providing false information during investigations will result in disciplinary sanctions.

Social Media Code of Conduct:

1. Members must show respect when posting on social media, as they are personally responsible for their online communications.
2. If members disclose their affiliation with Early Birdie Golf Networking Ltd, they should clarify that their views do not represent the organisation unless authorised to speak on its behalf.
3. Members should ensure their social media content aligns with their professional image and refrain from posting questionable statements.
4. If members come across social media content that disparages the organisation, they should notify Early Birdie Golf Networking Ltd.

Dispute Resolution:

1. Initially, reported breaches or disputes should be addressed informally by the Group. Formal escalation can be made to info@earlybirdienetworking.co.uk
2. Complaints should be submitted in writing, providing relevant details and supporting evidence.
3. The respondent will have an opportunity to respond in writing.
4. Serious misconduct allegations may lead to suspension.
5. Early Birdie will deliberate on the matter and communicate its decision to both parties.
6. Member-organisation disputes should be resolved privately, with referral to the Early Birdie if necessary.
7. Early Birdie Committee comprises of unbiased members and ensures confidentiality in dispute resolution.

Disciplinary Policy: Upon upholding misconduct allegations or complaints, the Early Birdie Committee determines appropriate sanctions based on severity and any prior sanctions. Sanctions may include verbal or written warnings, suspension, or immediate termination. Final decisions rest with the Co-Founders.

By implementing these rules, you can ensure that your Early Birdie Golf networking event maintains a fair and competitive environment while accommodating players of all levels and with different handicaps.

1. Handicap Reporting: Players with an official handicap and/or a VPAR handicap are requested to inform Early Birdie of their current handicap. This can be done during the registration process or before the event. If you have a valid handicap, please provide the details to ensure accurate and fair play.
2. Handicap Calculation: Participants without an official handicap are encouraged to approach the event organisers. They will be assigned a handicap based on their previous golfing experience and skill level. This will enable fair competition among all participants.
3. Handicap Updates: It is essential for participants to inform the event organisers of any changes to their handicaps. If a player's handicap changes before or during the event, they should promptly communicate the updated handicap information. This ensures fair play and allows for appropriate adjustments in the scoring system.
4. Transparency and Integrity: Participants are expected to provide accurate and honest information regarding their handicaps. Deliberately misrepresenting or manipulating handicaps is strictly prohibited and undermines the integrity of the event. Any such behaviour may result in disqualification and future exclusion from the event.
5. Handicap Verification: The event organisers reserve the right to verify handicap information provided by participants. In case of any doubts or discrepancies, they may request additional documentation or contact the relevant golf associations to ensure the accuracy of reported handicaps.
6. Equal Opportunity: The objective of the handicap system is to provide equal opportunities for players of varying skill levels. Participants are encouraged to embrace the spirit of fairness and respect the handicaps of others. Remember, the ultimate goal is to foster a supportive and enjoyable golf networking experience for all.

Rules of Texas Scramble

1. Team Formation: Teams of 2 to 4 players. Each team should have a designated team captain.
2. Tee Shots: Each player must contribute a minimum of two tee shots during the round. On each hole, every team member tees off, and the team chooses the best tee shots among all players. Mark the positions of the chosen shots.
3. Ball Placement: Once the best tee shot is determined, all players in the team will place their ball within one club length of the marked positions (no closer to the hole) and play their next shots from there.
4. Subsequent Shots: After the initial tee shots, the team selects the best shot among the team members. All team members place their balls within one club length of the selected shot and continue the process of selecting the best shot and advancing the ball.
5. Putting: Once the team reaches the green, all players may contribute to the putting process. The ball is marked, and each player putts from the same spot until the ball is holed.
6. Handicap Adjustments: To level the playing field, the team's handicap is used to adjust the final score. Subtract the team's handicap index from the total score to get the net score. The team with the lowest net score wins.
7. Texas Scramble Team Handicap Calculation: Early Birdie applies the following handicap allowance:
   1. For a four-person scramble: Each golfer on the team calculates their course handicap. Then, take 20% of the A player's course handicap, 15% of the B player's handicap, 10% of the C player's handicap, and 5% of the D player's handicap, and add them together. This total represents the team's scramble handicap.
   2. For a three-person scramble: Add 20% of the A player's course handicap, 15% of the B player's handicap, and 10% of the C player's handicap.
   3. For a two-person scramble: Take 35% of the A player's course handicap and add it to 15% of the B player's handicap.

Please note that these handicap calculations are used to determine the team's handicap index, which helps level the playing field and ensure fair competition in the Texas Scramble format.

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website www.earlybirdienetworking.co.uk or enquire about or visit one of our events. Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the Site.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Last Updated" date of this Privacy Policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Privacy Policy by your continued use of the Site after the date such revised Privacy Policy is posted.

Collection of Information

We may collect personal information from you, such as your name, email address, postal address, and phone number when you voluntarily submit information to us. We may also collect additional personal information that you voluntarily provide to us when you engage with our Site, such as participating in surveys, contests, or promotions.

Use of Information

We may use the information we collect from you to:

• Provide, maintain, and improve our Site
• Personalise and improve your experience on the Site
• Respond to your comments, questions, and requests
• Send you administrative information, such as updates to our policies
• Send you marketing communications, including promotional offers and newsletters (you may opt-out of these communications at any time)
• Protect, investigate, and deter against fraudulent, unauthorised, or illegal activity

Disclosure of Information

We may disclose personal information we collect from you:

• To our third-party service providers who provide services such as website hosting, data analysis, payment processing, email delivery, and other similar services.
• To comply with legal obligations, such as responding to subpoenas, court orders, or legal processes, or to establish, protect, or exercise our legal rights or defend against legal claims.
• With your consent or at your direction.

Security

We take reasonable measures to help protect your personal information from unauthorised access, use, or disclosure. However, please be aware that no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Third-Party Websites

Our Site may contain links to third-party websites. These websites have their own privacy policies, and we are not responsible for their practices. We encourage you to review the privacy policies of these third-party websites.

Children's Privacy

Our Site is not intended for individuals under the age of thirteen. We do not knowingly collect personal information from children under thirteen. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will delete such information from our systems.

Contact Us

If you have any questions or concerns about this Privacy Policy or our practices, please contact us at info@earlybirdienetworking.co.uk

PLAY & SAVE with our annual membership! Sign-up within a week of attending your first event and enjoy a reduced joining fee of just £50 (usually £75) and then £28 per month to guarantee your tee time for golf and networking throughout 2023.

Membership benefits include:

• Monthly networking
• 9 holes of Texas scramble golf
• Early Birdie polo shirt
• Send a friend – when advised at least one week in advance, a friend or colleague can take your place whilst you attend that important meeting or are relaxing on the beach!
• Company logo and website link on the pre-event guest list (shared with all attending)
• Company logo and website link on the Early Birdie website
• Priority access to Early Birdie sponsorship opportunities
• Discount and priority access to Early Birdie charity golf days
• Propose a charity – each year we are committed to supporting a charity close to our member’s hearts. As a member you can nominate a charity to support

Ready to join?
Please contact Helen on 07443 672963
or email golf@earlybirdienetworking.co.uk if you have any questions

Annual membership is paid monthly £28p/m via direct debit and is subject to a 12-month commitment with Early Birdie.

Nearest the pin or Nearest the line - Cost £250

Early Birdie is a not for profit which aims to provide opportunities for the people behind a business to meet with other business leaders, make friends, get out in the fresh air whilst having fun and supporting charitable causes.

Sponsorship benefits include:

• £50 gift voucher presented by yourself to the winner + photography opportunity
• Offer additional services / discounts you wish
• Write up of your company (written and provided by yourself) and Thank you on Early Birdie blog*
• Social media exposure on Early Birdie channels
• Logo to go on the screen at the networking event as sponsor of the hole
• Free gift voucher to bring a friend / colleague to that or a future event
• ££50 donation to our charity
• Logo to appear on all email correspondence of that event
• Bring your own pull up banner in
• Banner @ the nearest the pin tee off area showcasing your company logo

Ready to sponsor an event?

Please contact Helen on 07443 672963
or email golf@earlybirdienetworking.co.uk if you have any questions

Winning team - Cost £350

Early Birdie is a not for profit with the aim to provide opportunities for the people behind a business to meet with other business owners and gain business, inspire opportunities, make friends, get out in the fresh air and support our chosen charities.

Sponsorship benefits include:

• 4 x £25 gift vouchers presented by yourself to the winning team
• Offer additional services / discounts you wish
• Write up of your company (written and provided by yourself) and Thank you on Early Birdie blog*
• Social media exposure on Early Birdie channels
• Logo to go on the screen at the networking event as sponsor of the hole
• Free gift voucher to bring a friend / colleague to that or a future event
• £50 donation to our charity
• Logo to appear on all email correspondence of that event
• Bring your own pull up banner in
• Banner @ tee of first hole showcasing your company logo

Ready to sponsor an event?

Please contact Helen on 07443 672963
or email golf@earlybirdienetworking.co.uk if you have any questions